{"id":249054,"date":"2022-04-09T16:17:40","date_gmt":"2022-04-09T14:17:40","guid":{"rendered":"https:\/\/www.altermes.fr\/use-case\/takeover-of-a-start-ups-accounting-management\/"},"modified":"2023-10-19T11:43:06","modified_gmt":"2023-10-19T09:43:06","slug":"takeover-of-a-start-ups-accounting-management","status":"publish","type":"use-case","link":"https:\/\/www.altermes.fr\/en\/en-use-case\/takeover-of-a-start-ups-accounting-management\/","title":{"rendered":"Takeover of a start-up&#8217;s accounting management"},"content":{"rendered":"\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Context<\/h2>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">1st workshop: customer dissatisfaction<\/h3>\n\n<p>The collaboration with our customer began with an initial workshop. He told us about his current situation and in particular his dissatisfaction with his accountant:<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Lack of team expertise and experience<\/li>\n\n\n\n<li>Recurring errors<\/li>\n\n\n\n<li>Lack of management involvement<\/li>\n<\/ul>\n\n<p>This start-up has several subsidiaries in France and abroad, each individually owned by investment funds. The business model based on financing, maintenance and asset disposal can be complex for uninitiated employees.<\/p>\n\n<p>This workshop enabled us to identify our customer&#8217;s needs:<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Secure accounting management<\/li>\n\n\n\n<li>Process digitization<\/li>\n\n\n\n<li>Setting up automated dashboards<\/li>\n<\/ul>\n\n<p>This first meeting was also an opportunity to briefly present Alterm\u00e8s, with a focus on data analysis solutions and our outsourced accounting management offering.<\/p>\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.altermes.fr\/wp-content\/uploads\/2022\/04\/Solutions-innovation-technologique-Altermes-1024x545.png\" alt=\"Alterm&#xE8;s technological innovation solutions\" class=\"wp-image-248037\" width=\"543\" height=\"289\"\/><\/figure>\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h3 class=\"wp-block-heading\">2nd workshop: resumption of accounting in CT and data analysis in MT<\/h3>\n\n<p>Interested in our offer combining accounting expertise on the one hand and consulting in technological innovation on the other, our customer nevertheless wished to prioritize the subjects :<\/p>\n\n<ol class=\"wp-block-list\">\n<li>Takeover of accounting management on January 1, 2022 and improvement of financial processes<\/li>\n\n\n\n<li>Digitization, automation and implementation of data analysis tools<\/li>\n<\/ol>\n\n<p>We have therefore presented an offer for the takeover of accounting and financial management, including several activatable options:<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Bookkeeping<\/li>\n\n\n\n<li>Accounting review<\/li>\n\n\n\n<li>Taxation<\/li>\n\n\n\n<li>Payroll<\/li>\n\n\n\n<li>CAC relationship<\/li>\n\n\n\n<li>Supplier payments<\/li>\n\n\n\n<li>Analytical management  <\/li>\n<\/ul>\n\n<p>Our bid was finally accepted after competition with other firms.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.altermes.fr\/wp-content\/uploads\/2023\/07\/start-up-1-1024x683.jpg\" alt=\"start-up\" class=\"wp-image-248045\" width=\"512\" height=\"342\"\/><\/figure>\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Takeover of accounting management<\/h2>\n\n<h3 class=\"wp-block-heading\">General accounting<\/h3>\n\n<p>The takeover of accounting services formerly managed by another firm is subject to a code of ethics associated with the chartered accountancy profession. We have to make sure that there are no arrears and work closely with our colleague to take over the case.  <\/p>\n\n<p>The 2021 accounts have been transferred to Cegid LOOP from the FEC import. We then launched accounting management in LOOP on January 1, 2022.<\/p>\n\n<h3 class=\"wp-block-heading\">Cost accounting<\/h3>\n\n<p>Our customer wanted to set up a cost accounting system to analyze individual project performance directly from LOOP. This eliminates the need for time-consuming management control to allocate costs and revenues to each project.<\/p>\n\n<p>We worked with our customer to define the analytical axis and the costs and income to be categorized. We took the decision to start with a single cost-accounting axis to avoid imputation errors that would render cost accounting ineffective.<\/p>\n\n<p>This work also led to requests to suppliers to modify invoices in order to include project codes. To this end, our customer has also modified his sales invoices.<\/p>\n\n<p>A summary note was produced and circulated to stakeholders to provide a clear framework for the subject.<\/p>\n\n<h3 class=\"wp-block-heading\">Payroll management<\/h3>\n\n<p>Payroll management is the most critical issue in a project to take over a new customer&#8217;s accounting. There can be no mistakes or delays when it comes to employee remuneration. We set ourselves high standards to ensure a smooth transition for our customers.<\/p>\n\n<p>In order to offer our customers a high value-added service, and to be able to commit our liability, Alterm\u00e8s has entered into a partnership with <a href=\"https:\/\/www.lexipaie.com\/\" rel=\"nofollow noopener\" target=\"_blank\">LexiPaie<\/a> for payroll management. In this way, our customers benefit from an expert social pole<strong> <\/strong>in its field, guaranteeing a safe, high-quality service.  <\/p>\n\n<p>Our work focuses on :  <\/p>\n\n<h3 class=\"wp-block-heading\">Supplier payments<\/h3>\n\n<p>In the past, our colleague managed supplier payments manually, making transfers to banking platforms.  <\/p>\n\n<p>We immediately suggested digitizing the supplier payment process using the LIBEO tool. This made it possible to :<\/p>\n\n<ul class=\"wp-block-list\">\n<li>set up a <strong>secure payment process<\/strong>,<\/li>\n\n\n\n<li>avoid errors thanks to<strong> double invoice validation<\/strong>,<\/li>\n\n\n\n<li><strong>secure internal control<\/strong> by clearly defining each person&#8217;s tasks,<\/li>\n\n\n\n<li><strong>increase productivity<\/strong> by planning supplier payments.<\/li>\n<\/ul>\n\n<p>The <a href=\"https:\/\/www.altermes.fr\/en\/en-use-case\/implementation-of-libeo-for-the-collection-and-payment-of-supplier-invoices\/\">LIBEO <\/a>set-up is detailed in a separate article!<\/p>\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/www.altermes.fr\/wp-content\/uploads\/2023\/03\/Processus-achat-avec-libeo-1024x457.png\" alt=\"Purchasing process with LIBEO\" class=\"wp-image-248024\" width=\"512\" height=\"229\"\/><\/figure>\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Mission organization<\/h2>\n\n<p>To carry out the mission, we proposed a multi-skilled team:<\/p>\n\n<ul class=\"wp-block-list\">\n<li>R\u00e9my BRACHET, partner, chartered accountant, for mission supervision<\/li>\n\n\n\n<li>An Alterm\u00e8s accountant for day-to-day management<\/li>\n\n\n\n<li>Benoit Germond, techlead for IT technical expertise<\/li>\n\n\n\n<li>Pierre-Louis GUILLER, in charge of development to support technological transformation<\/li>\n<\/ul>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Accompanying change<\/h2>\n\n<p>Prior to our intervention, we drew up a provisional transfer schedule to ensure a smooth and secure transition.<\/p>\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n<h2 class=\"wp-block-heading\">Customer satisfaction<\/h2>\n\n<p>We work daily with our customer&#8217;s teams to structure the business and streamline accounting and financial management.<\/p>\n\n<p>Although we&#8217;re still in the process of structuring and digitizing our processes, our customer has been pleased with our involvement and the initial results.  <\/p>\n\n<p><\/p>\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n<p>\ud83d\udcde Our teams are available to work <a href=\"https:\/\/www.altermes.fr\/en\/contact\/\">with you<\/a> to improve your financial processes and take over your accounting management!<\/p>\n\n<p>\ud83d\udd0e Discover our <a href=\"https:\/\/www.altermes.fr\/en\/accounting-expertise-2\/#2\">accounting outsourcing offer<\/a> and focus on growth \ud83d\ude80<\/p>\n\n<p>\ud83d\udd0eDiscover <a href=\"https:\/\/www.altermes.fr\/en\/technological-innovation\/\">our innovative technology solutions for corporate management<\/a> and improve your company&#8217;s performance! \ud83d\ude80  <\/p>\n\n<figure class=\"wp-block-image aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/media.giphy.com\/media\/l4JyX3V0yydvPHNBe\/giphy.gif\" alt=\"\"><\/figure>","protected":false},"excerpt":{"rendered":"<p>The collaboration with our customer began with an initial workshop. He told us about his current situation, and in particular his dissatisfaction with his current chartered accountant.<\/p>\n","protected":false},"author":2,"featured_media":248046,"parent":0,"menu_order":0,"template":"","categories":[54],"class_list":["post-249054","use-case","type-use-case","status-publish","has-post-thumbnail","hentry","category-accounting-expertise"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/use-case\/249054","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/use-case"}],"about":[{"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/types\/use-case"}],"author":[{"embeddable":true,"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/users\/2"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/media\/248046"}],"wp:attachment":[{"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/media?parent=249054"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.altermes.fr\/en\/wp-json\/wp\/v2\/categories?post=249054"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}